The Executive Council held its monthly meeting in Lee Hall at 1:30 p.m. Present were Dr. Mark E. Keenum, presiding, Dr. Jeremy Baham, Dr. Tracey Baham, Dr. Keith Coble, Ms. Leslie Corey, Ms. Ra’Sheda Forbes, Ms. Christine Jackson, Dr. Julie Jordan, Ms. Cathy Lammons, Ms. Joan Lucas, Mr. Tyler Morgan, Mr. Steve Parrott, Dr. Rebecca Robichaux-Davis, Ms. Anna Sparks, Mr. Don Zant, and Mr. Jim Laird.

Dr. Shaw presented:

-- AOP 12.39 Undergraduate Scholarship Programs and Procedures. This update streamlines the policy and revises language to ensure compliance with current Board of Trustees of State Institutions of Higher Learning (IHL) policy and state law. Council members voted to approve the updated policy.

-- OP 60.112: Contracts & Annual Pay Notification Letters. This update consists of minor changes and an amendment offered by Dr. Shaw during his presentation. The proposed amendment would add a sentence to the policy to clarify that faculty members will receive annual pay notification letters just as staff do now. Council members accepted the amendment and voted to approve the updated policy.

-- OP 60.120: Drug-Free Campus. This update aligns the policy with current federal law and IHL policy related to marijuana. Council members voted to approve the updated policy.

-- OP 60.323: Staff Compensation Program. This routine review and subsequent update streamlines the hiring process and adds clarification to the policy. A notable change is that hiring managers no longer need to submit justification unless they go above the mid-point for salaries. Council members voted to approve the updated policy.

Mr. Zant presented:

-- OP 61.01: Account Reconciliation. This update consists of minor changes that reflect several improvements that have been made in accounting procedures. Council members voted to approve the updated policy.

-- OP 95.503: Management of Traffic and Parking. This update consists of non-substantive changes that have been made since the policy was last updated a year ago. Council members voted to approve the updated policy.

Additionally, Dr. Shaw presented two policies for rescission:

-- AOP 12.30: Developmental Studies. This program, as written in the policy, no longer exists and has been updated and replaced by other student success initiatives. The policy is no longer needed due to these changes. Council members voted to rescind the policy.

-- AOP 13:08: Travel by Faculty and Staff. This policy unnecessarily duplicates policy OP 62.01: Travel and is not needed. Council members voted to rescind the policy.