Due to the ongoing COVID-19 pandemic, the Executive Council held its monthly meeting via Webex at 1:30 p.m. Present were Dr. Mark E. Keenum, presiding, Mr. Zac Ashmore, Dr. Tracey Baham, Ms. Lesia Ervin, Dr. Regina Hyatt, Ms. Christine Jackson, Dr. Julie Jordan, Ms. Joan Lucas, Dr. Reuben Moore, Mr. Tyler Packer, Mr. Steve Parrott, Dr. Rebecca Robichaux-Davis, Mr. John Rush, Dr. David Shaw, Ms. Nancy Siegert, Mr. Don Zant, and Mr. Jim Laird.

Mr. Zant presented a proposal to name the McArthur Hall 5th Floor Conference Room for alumnus Mr. Lewis F. Mallory, Sr., in honor of his decades of service to Mississippi State University and longtime leadership of the Division of Business Affairs. The proposal has been approved by the President’s Cabinet, and it meets the requirements set forth in OP 41.02: Naming Opportunities at Mississippi State University. Council members voted to approve.

Dr. Jordan presented an update of AOP 13.22: Guidelines for Adjunct Faculty, Visiting Faculty, Visiting Scholars, and Visiting Executive Appointments. The proposed changes clarify that visiting scholars may not be hired as intermittent workers, but they may receive a stipend, and that granting an extension to the length of a one-year appointment is allowed. Council members voted to approve.

Dr. Shaw presented a revision of AOP 10.02: Academic Administrators and Directors. The proposed revision represents a multi-year process with input from a range of stakeholders, including the deans, associate deans, Robert Holland Faculty Senate, Human Resources Management, and the Office of General Counsel. Dr. Shaw noted that the process was an excellent example of shared governance at work. He also lauded the leadership of Associate Professor Mary Ann Jones to move this revision forward while serving in the Faculty Senate. Council members voted to approve.

Dr. Shaw presented a revision of AOP 13.05: Faculty Grievance Procedures. The proposed revision to this policy also included input from many campus stakeholders, including students, the Division of Student Affairs, and Faculty Senate, in order to develop a faculty grievance resolution process that is more fully fair to all involved. Council members voted to approve.

Dr. Shaw presented an update of AOP 12.07: Student Honor Code Policy. There are no substantive changes to the policy with this update. Council members voted to approve.

Dr. Shaw presented an update of AOP 13.14: Grade Appeal and Academic Review Board. The proposed update streamlines the existing process, and includes the addition of timelines to ensure processing of an appeal in a timely manner. Council members voted to approve.

Dr. Shaw presented an update of OP 01.10: Information Security Policy. There are no substantive changes to the policy with this update. Council members voted to approve.

Dr. Shaw presented an update of OP 01.16: Provision of Information Technology Resources. There are no substantive changes to the policy with this update. Council members voted to approve.

Dr. Shaw presented an update of OP 01.22: Use of Voice Mail. There are no substantive changes to the policy with this update. Council members voted to approve.

Dr. Shaw presented an update of OP 01.25: Privacy of Electronic Information. There are no substantive changes to the policy with this update. Council members voted to approve.