Executive Council met at 1:30 p.m. at Lee Hall. Present were Dr. Mark Keenum, presiding, Dr. Dr. Bill Herndon, Dr. Cade Smith, Dr. Peter Ryan, Dr. Randy Follett, Mr. Mike Rackley, Ms. Penny French, Ms. Haley Grantham, Dr. David Shaw, Mr. Bo Hemphill, Mr. Joe Farris, Ms. Lesia Ervin, Dr. Tim Chamblee, Dr. Tommy Stevenson, Mr. John Rush, Ms. Amy Tuck, and Ms. Joan Lucas.

Dr. Keenum presented for consideration a revised version of OP 01.05, Mission Statement Review Policy. The revised policy would provide for a broad-based campus review of the mission statement upon the appointment of a new president or whenever the president determines that such a broad review is needed, rather than every five years, as previously called for. The mission statement would continue to be reviewed annually by the Executive Council, which may recommend that the statement remain unchanged or that a broad-based review be initiated. The Council recommended approval.

Dr. Keenum presented the university?s mission and vision statements for annual review by the Executive Council. Council members recommended that the statements remain unchanged pending the next annual review.

Ms. Tuck presented for consideration a new policy, Policy on Use of Portable Electric Space Heaters. The policy would require that any space heaters in use on campus be Underwriter?s Laboratory approved, in good working condition, equipped with a tip-over shutoff feature, plugged directly into a hard-wired wall outlet, kept at least three feet from combustible material including desks, and continuously supervised when plugged in. Portable electric space heaters would continue to be prohibited in residence hall rooms, storage rooms and closets, and laboratories. Temporary use of portable electric space heaters may be authorized by unit directors in consultation with the Environmental Health and Safety Office. Violations of the policy may incur disciplinary action. The Council recommended approval.

Ms. Lucas presented for approval an Operating Policy on Health Insurance Portability and Accountability Act (HIPAA). The policy would provide for the Student Health Center and Office of General Counsel to determine annually which units of MSU are considered a Health Care Component (HCC); currently, the Student Health Center is the only MSU united designated as an HCC. The Council recommended approval.

Ms. Lucas presented for approval a revised version of OP 6.04, Public Records Request Procedures. The revised policy would make clear that a public records request submitted by email constitutes a written request as required by the existing policy. The Council recommended approval.