The Executive Council held its monthly meeting at 1:30 p.m. in the President’s Conference Room in Lee Hall. Present were Dr. Mark Keenum, presiding, Dr. Tracey Baham, Ms. Ra’Sheda Boddie-Forbes, Mr. Trey Breckenridge, Dr. Whitney Crow, Ms. Lesia Ervin, Dr. Jason Hernandez, Dr. Regina Hyatt, Dr. Christine Jackson, Dr. Julie Jordan, Ms. Joan Lucas, Ms. Ashley Patterson, Mr. Les Potts, Mr. John Rush, Dr. David Shaw, Mr. Sid Salter, Mr. Lee Weiskopf, Dr. Scott Willard, and Mr. Jim Laird.

Mr. Keegan Figueroa was unable to attend in person, but he submitted his vote in support of the policy modifications and consent agenda items via email.

Dr. Jordan presented:

-- OP 01.30: Data Governance. This policy establishes the structure and authority for data governance at MSU. Data governance operates through a two-tier structure formed by the Data Governance Executive Council that holds institutional authority and a Data Governance Committee that exercises that authority through active oversight, standards-setting, and recommendation. This policy enables these entities to act and carry out their responsibilities. Council members voted to approve.

Mr. Breckenridge presented:

-- OP 30.03: Management of Copyrighted Site Licensed Computer Software. This update consists of minor changes to add clarity to the policy and to further encourage the use of university-wide site licenses for computer software products where practical. Council members voted to approve.

Mr. Potts presented:

-- OP 95.501: Traffic and Parking Rules and Regulations: This update includes minor changes to add clarity to the policy as part of the University’s annual review to ensure compliance with IHL Policy 1107: Enactment of Traffic Rules and Regulations. Council members voted to approve.

Dr. Baham presented:

-- OP 01.01: Policy on Policies: This update adds clarity to the review, revision, and approval process for the University’s policies to ensure they are clear, accurate, and relevant. The update also adds clarity to the process for proposing a new policy/procedure, including an extension of the time for review of academic operating policies/procedures, as requested by the Robert Holland Faculty Senate. Council members voted to approve.

The following consent agenda policies include minor or no changes:

-- OP 01.10 Information Security Policy

-- OP 01.16 Provision of Information Technology Resources

-- OP 01.25 Privacy of Electronic Information

All three IT policies have similar minor updates to reference the Information Technology Governance Council appropriately and make other adjustments such as updated references to existing operating policies.

-- OP 06.03 Trademark Licensing

This very minor update changes the name of the licensing agency to Affinity Licensing.

-- OP 91.175 Health Insurance and Repatriation Insurance for International Students

This is a minor update to remove a statement as the Longest Student Health Center does not offer repatriation or medical evacuation insurance.

All consent items were approved.

The next regular meeting of the Executive Council is scheduled for August 24.